ORIENTATION MANUAL

FOR SHORT TERM MISSION TEAMS 2010

 

IV. On-the-job Information

A. Emergency Contacts in South Africa

The following numbers can be used for those in the U.S. to send a message to you in case of emergency (in descending order):

Postal Address:

GMF Africa, PO Box 333 , Fauna Park , 0787, Polokwane , South Africa

Street Address: Second street 136, Dalmada, Polokwane , South Africa

Tel / Fax: +27 15 263 6862

Rev. Hennie Venter : +27 79 522 4139

Email: hennieventer@worldmission.co.za

Communication on the jobsite: There will be cell phone available to make calls. Team members just need to buy their own pre-paid phone card locally. Team members can also bring their own phones if it has international roaming

Accommodation:

1. The mission team may stay in a hotel the first night if your flight arrives in South Africa during the afternoon or evening. If your flight arrives in the morning the team will generally drive straight to the project site if it is reachable in one day. The hotels are generally comfortable and clean. Water may be consumed at any of the hotels and out of special containers on the job site. Do not drink out of any of the rivers or streams in the country. Do not drink anything but bottled beverages or water that the team has prepared once you leave South Africa .

2. All of your meals will be provided during your stay at the hotel and on the work site, although each team member will be responsible to pay for drinks at hotels and any personal costs for such items as snacks or telephone calls. A possible exception to this is two snack lunches while travelling at the end of the trip.

3. The mission team will generally leave for sightseeing very early in the morning two or three days before the day of your departure flight home. The cost of the side trip includes accommodation, supper, breakfast, driver's costs, entry fees and transportation.

•  Accommodation on most South African sites will be in tents. On other projects, team members will stay in tents or with the local people in the village. Meals will be provided on-site. Non-carbonated beverages and clean drinking water will be available, but soft drinks must be purchased by team members. Cots and Bedding will also be provided for teams.

•  Transport & Travelling

GMF will provide transport from the airport to the venue of ministry and back to the airport. The roads from the airport in South Africa are in a good condition. The road to Maputo and further North to Inhambane is also in a good condition. The road from Pafuri to Xhicumbani , Mozambique can only be driven by a 4x4 vehicle. If you arrange your own transport you must take the vehicles and trailer's registration forms with. The driver of the vehicle must have a proxy letter with prove that he has permission to drive the vehicle.

C. Immigration:

Passengers must stay with their driver at all times when going through customs at the border. All team members must get out of the vehicle and present themselves to the customs officer.

The Driver and passengers must fill in a visitor's card and customs form at immigration declaring cameras, radios, projectors, etc. Collect and complete the forms. Please keep a pen handy at all times.

It is expected from all team members to help load and off-load vehicles

If the team travel in a convoy, be sure that you can always can see the vehicle following you. Only travel at night in case of emergency. Be alert for animals and vehicles.

At times, there are police and military road blocks where all vehicles have to stop. Be calm and keep quiet at these stops and when going through immigration.

Don't take photographs of the border posts, police, solders or military vehicles.

C. Ministry Opportunities

There are a range of options for short-term teams that can come to minister. Each team must have a Team Leader who would be responsible for the leadership of the overall group.

1. Church Construction Team

One to two weeks prior to the team arriving in S.A. a big-top tent is erected and services are conducted in the tent each evening. Contact evangelism, Bible study and Children's ministry are also initiated with the local people. If there is enough time between projects, an advance team will survey the site, lay the footers and put up a steel frame. The main job of the short term team will be to lay all of the brick and to put up the roofing sheets. It may also be necessary to assist with the floor, stage and baptistery. "Finish work" will be done during the last few days the team is on the work site or during the week after the team leaves. However, it is preferable for the team to finish the work if at all possible. Unfinished projects leave an extra burden on the mission staff.

The Group Leader will need to designate a Building Team Leader if the Group Leader is not involved in building full-time during the length of the project. Some Construction team members will lay brick and others will assist with delivering mortar and bricks to the work area. In addition, some team members may also be asked to assist with the floor, roof, windows or other finish work.

2. Evangelism Team / Tent Ministry

Evening services are a very important part of the church planting process. Each group member will be expected to attend the meeting. In addition, each group member will attend the tent service on the day that he/she is a part of hut-to-hut visitation Group members need to be ready to share a brief testimony of salvation and what the Lord is doing in his/her life. You may also want to plan to sing a song, act out a Biblical story, do a puppet play for the children, preach or do a multitude of things to help convey your message. You will find the African audience very receptive and appreciative of your efforts.

The Tent Evangelist or mission staff leader for your camp will make ministry assignments for the tent meeting or evening services according to the team's gifts, abilities and preparation. Those who preach in the tent should have prior training and experience in evangelistic preaching. It is best to wear suit jacket and tie will when preaching, or visiting the village chief or officials.

The Tent Evangelist or mission staff leader will also schedule house-to-house visitation, open-air campaigning and contact evangelism during mornings and afternoons as appropriate. You will need to get free from building work on construction teams to attend at least one of these ministry opportunities.

Each team member should have some training in evangelism/presenting the Gospel and, if possible, a course in cross-cultural ministry. Team members may bring Bibles or tracts from home, but Bibles and tracts in the native language can be purchased beforehand, if funds so designated are sent in to GMF at least two months before the trip.

3. Children's Ministry Team

Children's ministry typically begins at 3:00 in the afternoon but is dependent on the local school schedule. An interpreter will work with team members at all times. Team members may be involved with singing, Bible stories, puppetry, clowning and any other ministry geared toward young children of varying ages. The use of visual teaching aids is encouraged. Teams will need to bring their own visuals, materials and props. Handouts of any kind must be done through the Tent Evangelist or mission staff leader.

Object lessons are also very good, but they should be basic objects locally available. Assume that there is no electricity or running water in their home. Action songs are very good. If the children do not study English in school, as in Mozambique , the songs will need to be extremely simple for them to learn, like “Alleluia, Praise Ye the Lord.” Bible verse memorization is also a good goal for your ministry time. Repeat verses and songs many times to help the children memorize them. The parents love to hear their children present some of their work during the evening services.

4. Training Team

Training teams are needed to provide practical theological training in each of the constructed and planted churches. The goal of the training is to provide sound Biblical teaching that will assist the local Pastor in guiding his congregation to full maturity in Christ. Some of the areas of teaching include: discipleship, leadership, evangelism, prayer, doctrinal issues, children/youth ministry, or Sunday school. A great need is to teach what the Bible teach about ancestral and idol worship

5. Team Support/Cooking

This ministry is probably the most important for the morale and cohesiveness of the group. The largest part of the ministry is the cooking for the entire team. One or two group members will need to be available to cook or help cook for the entire time the group is on site. You may want to rotate the responsibility for this task, as well as for clean up after meals. Your Group Leader will let you know what the set up will be for your trip.

Menus and foodstuffs will be available on site. There will also be a full-time staff member assigned to the kitchen who will be responsible to purchase needed foodstuffs and supplies throughout the project. Please work closely with the person and try to plan ahead for the next day or tow what food and supplies are needed. Since most of the building sites are in remote areas the person designated to the kitchen will try to get everything in one trip for as many days cooking as possible. It is also important to be attentive to the need for portion control in serving the meals. In many places it is a long ways to the grocery store and the food must be adequate to cover the whole team for the whole time. You must bring your own snacks as raiding the supply tent might leave the meal planner with missing ingredients for the menus planned.

Toward the middle of the project, work on planning your menus to use up all of the purchased food and use leftovers accordingly. Please, also use water as sparingly as possible.

Here is a list of other foodstuff and drinks team members can bring from the USA :

Country time lemonade
Gatorade instant mix (powder)
Crystal light iced tea mix  (peach/ lemon/ or other flavors)
Crystal light pink lemonade
Sweet & low sugar

Lemon pepper
Garlic pepper
Chicken seasoning
Barbecue seasoning
Chicken instant gravy
Brown instant gravy
Spaghetti sauce mix
Taco seasoning
Chili seasoning
Beef stew seasoning
Beef and Chicken one minute noodles
Kraft macaroni and cheese
Peanut butter

Snacks & crackers
Louisiana hot sauce

Hot chocolate or Coffee (for those who prefer)

List of meals serving for teams:

Breakfast: Cereals, eggs, bacon, bread, jelly, peanut butter, oatmeal, tea, coffee, fruit juice, fruit

Lunch: Sandwiches with tomato, cheese, ham, peanut butter, jelly, lettuce, tomato, onion, cucumber, juice, coffee, tea.

Dinner: (served as main meal of the day.) Macaroni & Cheese, Spaghetti & sauce, Beef Stew with rice, Mashed potato, chicken with vegetables, Stir fry chicken, Stir fry beef, Fried chicken, Chili, served with salads.

BACK TO INDEX